DATA RETENTION AND FAIR DATA POLICY
Purpose
This policy affirms that the Editorial Board of Alfred Nobel University Journal of Philology supports the principles of Open Science and FAIR Data (Findable, Accessible, Interoperable, Reusable). The policy on the use and preservation of research data and publications aims to ensure transparency, reproducibility, and long-term preservation of research outputs. It establishes rules for the storage, access, and removal of both research data and published articles underlying the journal’s publications.
The policy is intended to promote open and reproducible scholarship in the field of Philology.
This policy has been developed in accordance with the legislation of Ukraine governing research activity, copyright, and open access (Laws of Ukraine “On Scientific and Scientific-Technical Activities”, “On Scientific and Scientific-Technical Expertise”, “On Copyright and Related Rights”, “On Scientific and Technical Information”, “On Approval of the Regulation on Data Sets Subject to Publication in the Form of Open Data”, and with reference to international standards and recommendations of the Confederation of Open Access Repositories (COAR), Budapest Open Access Initiative (BOAI), OpenAIRE, FAIR Principles and re3data.org.
Definitions
• Research data: digital or material outputs that substantiate the findings presented in a publication. These may consist of text corpora, datasets, tables, audio and video materials, annotated texts, interview transcripts, field notes, translation databases, coding schemes, scripts, supplementary files, or other resources created or collected during the research process.
• Publications / Article Texts:full texts of scholarly articles published in the Journal, including main text, tables, figures, supplementary materials, and metadata that ensure accessibility, citation, and long-term preservation.
• Sensitive data: data that include personally identifiable information, copyrighted texts subject to restrictions, or culturally sensitive content.
1. General Provisions
the Editorial Board of Alfred Nobel University Journal of Philology follows the principles of Open Science and Open Access, ensuring transparency, reproducibility, and broad dissemination of research outcomes. Research data management follows the international FAIR Principles (Findable, Accessible, Interoperable, Reusable).
2. FAIR Principles
• Findable: Data are deposited in open-access repositories that provide persistent identifiers (such as DOI). Information about datasets appears in the article or accompanying materials.
• Accessible: Data are openly available to the research community unless restricted by ethical, legal, or confidentiality considerations. Access conditions are clearly indicated in the data availability statement.
• Interoperable: Data are stored in open and widely used formats (e.g., CSV, XML, TXT) and are accompanied by standardized metadata, which facilitate integration with other datasets.
• Reusable: Data are documented and distributed under open licenses (e.g., CC BY) that allow reuse in accordance with copyright and scholarly ethics.
3. Storage & Security
Research data may be stored in institutional or open repositories listed in re3data.org (e.g., Zenodo,Figshare, Open Science Framework (OSF)). The choice of repository depends on the nature of the research, funder requirements, or institutional policy.
4. Ethical Considerations
Data sharing is carried out in accordance with ethical standards, confidentiality requirements, and legal regulations protecting personal information.
5. Roles & Responsibilities
• Authors must anonymise or secure sensitive data and comply with privacy rules related to anonymous surveys of individuals or other forms of human participation in research.
• Editors / Journal staff ensure the policy is communicated and enforced; may request data during review or post-publication.
• Publisher / Repository manager provide secure storage, access control and archiving infrastructure.
6. Editorial Records & Privacy
Peer-review reports, editorial correspondence, decision letters securely archived. Access limited to authorised persons and for valid purposes (e.g., investigations). Reviewers’ personal contact information is kept confidential; after retention period it is anonymised.
7. Data Citation
Research data are cited in the reference list according to international citation standards, including author, year, dataset title, repository, and DOI.
8. Digital Preservation and Long-Term Archiving Policy
The Journal ensures long-term preservation and open access to all published materials in accordance with the principles of Open Science and international digital preservation standards.
All published articles are deposited in the institutional repository of Alfred Nobel University (ANU DSpace Repository).
The ANU DSpace Repository is an electronic archive that collects, organizes, stores, and provides long-term open access to research outputs through archiving and self-archiving. It is part of the electronic library of the University and operates on the DSpace platform.
The ANU DSpace Repository complies with the FAIR principles. The repository ensures the long-term preservation of materials (for at least ten years).
The repository provides:
• long-term storage of electronic versions of articles (PDF files and metadata);
• standardized metadata formats (including Dublin Core);
• regular backup procedures;
• technical maintenance and administrative support provided by the University.
Materials are stored in formats suitable for long-term digital preservation and compliant with international archiving standards.
In the event of discontinuation of the Journal’s activity, the archive of publications will remain openly accessible through the institutional repository.
The Journal guarantees continuous public access to its scholarly content and its preservation in accordance with long-term digital preservation principles.